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Pages Shortcuts

This page is a complete keyboard shortcut reference for Pages on macOS, covering all 151 shortcuts organized into 9 sections. Whether you’re new to Pages or looking to master advanced features, this cheat sheet has every key combination you need — from basic editing and navigation to app-specific power-user actions.

Keyboard shortcuts are the fastest way to work in Pages. Every time you use a shortcut instead of reaching for the mouse, you save a few seconds — and those seconds compound into hours over weeks and months. Start with the shortcuts you use most (copy, paste, undo, save), then gradually add app-specific ones as they become relevant to your workflow. Bookmark this page or download the PDF cheat sheet for quick reference.

Using keyboard shortcuts in Pages reduces context switching between keyboard and mouse, helping you maintain focus and work more efficiently. Research shows that shortcut-driven workflows can save up to 8 working days per year compared to menu-driven navigation. On macOS, most Pages shortcuts follow standard conventions — once you learn the modifier key patterns, new shortcuts become intuitive.

Tips for Learning Shortcuts

  • Practice one new Pages shortcut each day. Muscle memory builds faster when you focus on a single combination at a time rather than trying to learn them all at once.
  • Print or bookmark this page for quick reference while working in Pages. Having shortcuts visible nearby helps bridge the gap between looking them up and recalling them from memory.
  • Start with the shortcuts you use most. In Pages, common actions like copy, paste, undo, and save are worth learning first since they apply across nearly every workflow.

General & View12

ActionShortcut
New Document⌘N
Open Document⌘O
Save⌘S
Save As⌥⇧⌘S
Duplicate Document⇧⌘S
Print⌘P
Show/Hide Ruler⌘R
Show Layout Boundaries⇧⌘L
Show Formatting Characters⇧⌘I
Show/Hide Inspector⌥⌘I
Go to Page⌃⌘G
Insert Page Break⌘↩

General37

ActionShortcut
Print a document⌘P
Minimize all windows⌥⌘M
Zoom out⇧⌘<
Show formatting boundaries⇧⌘L
Hide or show sidebars⌥⌘I
Open Pages settings⌘,
Open the Pages User Guide⇧⌘?
Enter full-screen view⌃⌘F
Zoom to selection⇧⌘0
Show formatting characters⇧⌘I
Hide Pages⌘H
Quit Pages⌘Q
Close a window⌘W
Increase text size⌘+
Return to actual size⌘0
Choose a file to insert⇧⌘V
Hide other windows⌥⌘H
Quit Pages and keep windows open⌥⌘Q
Save As⌥⇧⌘S
Close all windows⌥⌘W
Decrease text size⌘-
Show or hide the ruler⌘R
Show the Colors window⇧⌘C
Undo the last action⌘Z
Go to a specific page⌃⌘G
Create a new document⌘N
Open template chooser with Language menu⌥⌘N
Close the template chooserEscape
Open an existing document⌘O
Save a document⌘S
Duplicate a document⇧⌘S
Minimize a window⌘M
Zoom in⇧⌘>
Open the Page Setup window⇧⌘P
Hide or show the toolbar⌥⌘T
Redo the last action⇧⌘Z
Enter or exit Edit Page Template view⇧⌘E

Formatting15

ActionShortcut
Bold⌘B
Italic⌘I
Underline⌘U
Show Fonts⌘T
Add Link⌘K
Tighten Character Spacing⌥⌘[
Loosen Character Spacing⌥⌘]
Superscript⌃⌘+
Subscript⌃⌘-
Justify Text⌥⌘|
Decrease Indent⌘[
Increase Indent⌘]
Add Bookmark⌥⌘B
Paste & Match Style⌥⇧⌘V
Nonbreaking Space⌥Space

Text Formatting28

ActionShortcut
Apply italic⌘I
Make the font size bigger⌘+
Make the text subscript⌃⌘-
Decrease the indent level⌘[
Copy the selection⌘C
Enter special characters⌃⌘Space
Apply underline⌘U
Make the font size smaller⌘-
Align the text flush left⌘{
Increase the indent level⌘]
Copy the paragraph style⌥⌘C
Delete the previous characterDelete
Decrease space between characters⌥⌘[
Center the text⌘|
Turn text into a link⌘K
Paste the selection⌘V
Show the Fonts window⌘T
Delete the word before insertion point⌥Delete
Increase space between characters⌥⌘]
Align the text flush right⌘}
Add a bookmark⌥⌘B
Paste the paragraph style⌥⌘V
Apply boldface⌘B
Delete text to end of paragraph⌃K
Make the text superscript⌃⌘+
Justify text⌥⌘|
Cut the selection⌘X
Paste and match style⌥⇧⌘V

Find & Edit11

ActionShortcut
Find⌘F
Find next⌘G
Find previous⇧⌘G
Spellcheck⌘;
Spelling & Grammar Window⇧⌘:
Highlight Text⇧⌘H
New Comment⇧⌘K
Accept Change⌥⌘A
Reject Change⌥⌘R
Show/Hide Word Count⇧⌘W
Edit Page Template⇧⌘E

Find14

ActionShortcut
Find⌘F
Find next⌘G
Find previous⇧⌘G
Place selected text in Find field⌘E
Look up the word at insertion point⌃⌘D
Check spelling and grammar⌘;
Show Spelling and Grammar window⇧⌘:
Highlight text⇧⌘H
Open a new comment⇧⌘K
Show or hide word count⇧⌘W
Show the next comment⌥⌘K
Show previous comment⌥⇧⌘K
Accept a change⌥⌘A
Reject a change⌥⌘R

Objects12

ActionShortcut
Bring object to the front⇧⌘F
Group selected objects⌥⌘G
Ungroup selected objects⌥⇧⌘G
Lock selected objects⌘L
Unlock selected objects⌥⌘L
Mask or unmask the image⇧⌘M
Select the previous object⇧Tab
Send object to the back⇧⌘B
Send object one layer back⌥⇧⌘B
Select all objects⌘A
Deselect all objects⇧⌘A
Bring object one layer forward⌥⇧⌘F

Tables20

ActionShortcut
Add Row Above⌥↑
Add Row Below⌥↓
Add Column Right⌥→
Add Column Left⌥←
Insert Equation⌥⌘E
Delete selected rows⌥⌘Delete
Delete selected columns⌃⌘Delete
Unmerge selected cells⌃⇧⌘M
Merge selected cells⌃⌘M
Paste formula results⇧⌘V
Add a row above⌥Up
Add a row below⌥Down
Select all rows that intersect⌥⌘Enter
Turn on autofill mode⌘\
Add a column to the right⌥Right
Select all columns that intersect⌃⌘Enter
Autofill from the column before⌃⌘\
Add a column to the left⌥Left
Auto-align cell content⌥⌘U
Autofill from the row above⌥⌘\

Charts2

ActionShortcut
Show or hide Chart Data editor⇧⌘D
Insert an equation⌥⌘E

Frequently Asked Questions

Access Pages shortcuts from your menu bar

KeyShortcut detects the active app and shows its shortcuts instantly. No memorization needed.