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PowerPoint Shortcuts

This page is a complete keyboard shortcut reference for PowerPoint on macOS, covering all 69 shortcuts organized into 8 sections. Whether you’re new to PowerPoint or looking to master advanced features, this cheat sheet has every key combination you need — from basic editing and navigation to app-specific power-user actions.

Keyboard shortcuts are the fastest way to work in PowerPoint. Every time you use a shortcut instead of reaching for the mouse, you save a few seconds — and those seconds compound into hours over weeks and months. Start with the shortcuts you use most (copy, paste, undo, save), then gradually add app-specific ones as they become relevant to your workflow. Bookmark this page or download the PDF cheat sheet for quick reference.

Using keyboard shortcuts in PowerPoint reduces context switching between keyboard and mouse, helping you maintain focus and work more efficiently. Research shows that shortcut-driven workflows can save up to 8 working days per year compared to menu-driven navigation. On macOS, most PowerPoint shortcuts follow standard conventions — once you learn the modifier key patterns, new shortcuts become intuitive.

Tips for Learning Shortcuts

  • Practice one new PowerPoint shortcut each day. Muscle memory builds faster when you focus on a single combination at a time rather than trying to learn them all at once.
  • Print or bookmark this page for quick reference while working in PowerPoint. Having shortcuts visible nearby helps bridge the gap between looking them up and recalling them from memory.
  • Start with the shortcuts you use most. In PowerPoint, common actions like copy, paste, undo, and save are worth learning first since they apply across nearly every workflow.

Frequently used11

ActionShortcut
New Presentation⌘N
Open Presentation⌘O
Save⌘S
Save As⇧⌘S
Print⌘P
Close Presentation⌘W
Quit PowerPoint⌘Q
Undo⌘Z
Redo⌘Y
Find⌘F
Find and Replace⇧⌘H

Slides11

ActionShortcut
Insert New Slide⇧⌘N
Duplicate Slide⇧⌘D
New from Template⇧⌘P
Start Slideshow⇧⌘↩
End SlideshowEsc
Presenter View⌥↩
Format Slide Background⇧⌘2
Zoom Out⌘-
Zoom In⌘+
Zoom to Fit⌥⌘O
Switch Presentations⌘~

Edit and objects12

ActionShortcut
Cut⌘X
Copy⌘C
Paste⌘V
Paste Special⌃⌘V
Select All⌘A
Insert Hyperlink⌘K
Insert Comment⇧⌘M
Copy Formatting⇧⌘C
Paste Formatting⇧⌘V
Copy Animation⌥⇧⌘C
Paste Animation⌥⇧⌘V
Format Object⇧⌘1

Object arrangement6

ActionShortcut
Group Objects⌥⌘G
Ungroup Objects⌥⇧⌘G
Send to Front⇧⌘F
Send to Back⇧⌘B
Send Forward One⌥⇧⌘F
Send Back One⌥⇧⌘B

Text formatting14

ActionShortcut
Bold⌘B
Italic⌘I
Underline⌘U
Font Dialog⌘T
Increase Font Size⇧⌘>
Decrease Font Size⇧⌘<
Paragraph Dialog⌥⌘M
Toggle Case⇧F3
Center Align⌘E
Left Align⌘L
Right Align⌘R
Justify⌘J
Promote Paragraph⌘[
Demote Paragraph⌘]

Move slide4

ActionShortcut
Move Slide Up⌘↑
Move Slide Down⌘↓
Move Slide to Beginning⇧⌘↑
Move Slide to End⇧⌘↓

Views10

ActionShortcut
Normal View⌘1
Slide Sorter View⌘2
Notes Page View⌘3
Outline View⌘4
Slide Master View⌥⌘1
Handout Master View⌥⌘2
Notes Master View⌥⌘3
Full Screen⌃⌘F
Show/Hide Guides⌃⌥⌘G
Show/Hide Grid⇧F9

Other1

ActionShortcut
Toggle Drawing Mode⌃⌘Z

Frequently Asked Questions

Access PowerPoint shortcuts from your menu bar

KeyShortcut detects the active app and shows its shortcuts instantly. No memorization needed.